Corporate Travel
Management Company

1.What is corporate travel management, and what are the benefits of corporate travel management? Corporate Travel Management is an integrated process of managing business travel through planning travel resources and providing end-to-end solutions before, during and after travel. It is extremely important as it offers the following solutions to an enterprise. •Account planning and management •Booking of air tickets, hotel reservations, car rentals and other transport support as required. •Latest information on destinations and geographic regions. •24 X 7 emergency travel services •Duty Of care – reducing travel risks •Easy documentation process for passport, visa, insurance and other requisites •Reporting and data analysis •Scope for cost savings 2.What are the key elements of a successful corporate travel management program? A corporate travel management program stands on the pillars of travel policy, travel planning and better execution. It will require an adaptability of the travelers and the policy makers for making an effective travel management program. The key elements for a successful corporate travel management program are - •Travel policy compliance with company guidelines •Seamless booking options •Scope of self-booking capability •Ensuring travel safety •Tracking expenses and saving costs •24 hours dedicated assistance 3.How can a company effectively manage travel expenses and stay within budget? A strong travel policy makes a travel management program easy and accessible. And managing travel expenses depends a lot on reporting and analysis of travel data. A detailed report will reveal the frequencies of travel, expenses incurred on tickets, hotels, food, local transport, documentations and others and guide for avenues to control future travel. In that way a company can make efforts to stay within the budget. 4.How can a company ensure the safety and well-being of its employees while traveling for business? A company alone cannot ensure a complete safety of the travelers alone. It requires a dedicated support of business travel experts who are experienced to plan and control the entire travel from commencing to completion. They will provide latest information on destinations, booking process, application of documents and other requisites on travel. It also requires the insights of past travel report in order to build a better travel program. 5.How can technology be leveraged to improve corporate travel management? Technology plays a big role in corporate travel management. Most of the bookings are executed in GDS systems which show complete inventory data for seamless booking. It offers capability for easy cancellation and refunding process. Experienced and professional travel organizations like Lufthansa City Center Travels & Rentals offers a Corporate Booking Tool (CBT) which offers self-booking capability and independent booking system. 6.How can a company evaluate the effectiveness of its corporate travel management program? A company needs to frame a system that will evaluate the success rate of its corporate travel management program. Major focus must be on the following key performance indicators (KPIs) that will define the effectiveness. •Monthly / Quarterly / Annual Expenses •Savings derived based on the above •Booking time for air tickets, hotels and road transport •Safety ensured during the travel •Accuracy of reporting system